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Communities of practice

Communities of practice

Document Manager


#1

The websites I have managed over the last decade of working for local government have had 100’s if not 1000’s of documents, primarily PDFs, available for download.

A component that can manage and display these documents goes a long way in keeping this mammoth under control.

Things that I looked for in a website document manager have been:

  • Set up categories and subcategories
  • Schedule publish/unpublished/delete date and time
  • Be able to replace/update an existing document
  • Be fully searchable
  • Display on the front-end a list of documents within a category, sub-category or all categories
  • Create front-end individual links or lists of selected documents no matter what category they may be in (eg using the document ID)
  • Set access privileges on documents
  • Batch Uploads to a category
  • Document name automatically taken from file name (extension removed), with an ability to rename a document is the file name was poorly considered
    *icon for filetypes (e.g PDF, EXCEL, WORD, WAV, MP4 etc)

#2

Hi @fionam, thanks for the post.

The Design System supplies a system/framework for designing and building user interfaces. At no point would it be likely to provide the full software/backend solution you are looking for.

Given your requirements it sounds more like the features of a Content Management System. Have you looked at https://www.govcms.gov.au/ ?

But! We would however look into how files/downloads are displayed to end-users in an accessible way. (Closest to your last dot-point.) :slight_smile:


#3

Thanks Trevor.


#4

Thanks for the referral @treb, and hi @fionam!

I’m the Technical Services Manager for GovCMS - we provide content management and website hosting for all levels of government, based on Drupal.

I agree that 8/9 points are probably best covered in the backend system - and this is where we provide a service to provide the content into a frontend based on the design system.

We’ve got a contact us form on the website, but feel free to reach out to me (or us) if you want more info.

Toby

Toby Bellwood


#5

Thanks Toby,

We are in the very early stages (read no allocated funding) of developing a new website but I am very keen to explore this particular CMS if/when we get the opportunity.


#6